Privacy Policy

PRIVACY POLICY

Britannia Business Association

Effective Date: 1st May 2026

1. Introduction

The Britannia Business Association (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal information with transparency, integrity, and respect.

This Privacy Policy explains:

  • what information we collect

  • how we use it

  • how we store and protect it

  • your rights under UK data protection law

If you have any questions, you can contact us at: Contact Us

 

2. Information We Collect

2.1 Information you provide to us

We may collect personal information when you:

  • apply for membership

  • complete forms on our website

  • register for events

  • contact us directly

  • participate in Association activities

This may include:

  • name

  • email address

  • phone number

  • business name

  • business address

  • role or title

  • payment information (processed securely by third‑party providers)

2.2 Information collected automatically

When you visit our website, we may collect:

  • IP address

  • browser type

  • device information

  • pages visited

  • time spent on site

  • cookies and analytics data

2.3 Information from third parties

We may receive information from:

  • payment processors

  • event platforms

  • membership management tools

 

3. How We Use Your Information

We use your information to:

  • process membership applications

  • manage your membership

  • deliver member services and benefits

  • communicate with you about events, updates, and opportunities

  • administer our website and digital systems

  • comply with legal obligations

  • improve our services and user experience

We do not sell your data. We do not share your data with unrelated third parties.

 

4. Legal Basis for Processing

We process your information under the following lawful bases:

  • Contractual necessity — to manage your membership

  • Legitimate interests — to operate and improve the Association

  • Consent — for optional communications

  • Legal obligation — where required by law

 

5. How We Share Your Information

We may share your information with:

  • trusted service providers (e.g., payment processors, email platforms)

  • event partners (only when necessary for attendance)

  • internal leadership (e.g., Founding Members, Council) for governance purposes

All third‑party providers are required to comply with UK GDPR.

We do not share your information with advertisers or unrelated organisations.

 

6. Data Storage & Security

We take appropriate technical and organisational measures to protect your information, including:

  • encrypted data transmission

  • secure servers

  • access controls

  • regular security reviews

We retain your information only for as long as necessary to fulfil the purposes outlined in this policy.

 

7. Your Rights Under UK GDPR

You have the right to:

  • access your personal data

  • correct inaccurate information

  • request deletion of your data

  • restrict processing

  • object to processing

  • request data portability

  • withdraw consent (where applicable)

To exercise your rights, contact us at: Contact Us

 

8. Cookies & Analytics

Our website uses cookies to:

  • improve functionality

  • analyse website performance

  • enhance user experience

You can manage or disable cookies through your browser settings.

 

9. International Transfers

If we transfer your data outside the UK, we ensure appropriate safeguards are in place, such as:

  • adequacy decisions

  • standard contractual clauses

  • secure processing agreements

 

10. Updates to This Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top of the page will reflect the latest version.

 

11. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us via:

Contact Page

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